Purchase Management
Streamline procurement from requisition to payment. Vendor management, approval workflows, and budget control integrated with your educational ERP. Trusted by 500+ institutions.
Overview
Educational institutions purchase everything from textbooks and lab equipment to food service supplies and construction services. Managing this diverse procurement activity requires proper controls, competitive pricing, and efficient processes. OpenEduCat's Purchase Management module provides end-to-end procurement with approval workflows, vendor management, and seamless integration with accounting and inventory.
Key Features
Everything you need to manage purchase management effectively
Online Requisitions
Web-based submission with required fields and attachments
Catalog Ordering
Select from approved item catalogs with preset pricing
Budget Validation
Real-time check against available budget
Justification Templates
Structured business case for non-standard purchases
Split Funding
Allocate to multiple accounts or grants
Multi-Level Approval
Route based on amount, category, funding source
Parallel Approval
Support for multiple simultaneous approvers
Delegation
Automatic routing during approver absence
Escalation
Time-based escalation for delayed approvals
Mobile Approval
Review and approve from any device
Vendor Database
Comprehensive vendor information with contacts
Preferred Vendors
Identify and guide purchasing to preferred sources
Vendor Categories
DBE, small business, local vendor classifications
Performance Tracking
On-time delivery, quality, and responsiveness ratings
Document Management
Contracts, certificates, and compliance documents
Automatic PO Creation
Generate POs from approved requisitions
Blanket Orders
Standing orders for recurring purchases
Terms and Conditions
Standard and custom terms by order type
Electronic Transmission
Email, EDI, or portal delivery to vendors
Change Orders
Amendments with approval and audit trail
Three-Way Matching
Compare PO, receipt, and invoice automatically
Partial Receiving
Accept partial shipments with backorder tracking
Quality Inspection
Flag items for inspection before acceptance
Mobile Receiving
Receive shipments with mobile devices
Return Processing
Document and track returned items
Invoice Matching
Auto-match invoices to POs and receipts
Exception Handling
Workflow for price or quantity variances
Approval Routing
Additional approval for exceptions
Payment Scheduling
Plan payments based on terms and cash flow
Vendor Portal
Vendor self-service for invoice status
Seamless Integrations
Connect Purchase Management with your favorite tools and services
Plus REST API, webhooks, and custom integrations for your specific needs
Excited To See It Live and In Action?
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Try it free for 15 days. No credit card required.