Financial Management
Manage student fees, payments, and institution finances with OpenEduCat Financial Management. Online payments, invoicing, and reporting. Trusted by 500+ institutions.
Simplify Fee Collection & Financial Management
Boost fee collection rates to 95% with online payments, automated reminders, and real-time financial visibility across all your branches.
Online Payment Gateway
Accept payments via cards, UPI, net banking, and more - 24/7
Smart Fee Reminders
AI-powered reminders sent at optimal times for higher collection rates
Real-time Dashboards
Complete visibility into collections, dues, and financial health
Key Metrics
Intelligent Financial Management
Leverage AI to automate tasks, predict outcomes, and gain actionable insights
Payment Prediction
Forecast payment behavior and identify accounts likely to default
- Default risk scoring
- Collection prioritization
- Cash flow forecasting
Smart Reminders
Automated, personalized payment reminders based on payment history
- Optimal timing
- Personalized messaging
- Escalation automation
Overview
Money matters are among the most sensitive aspects of educational administration. Parents expect transparent billing; institutions require timely payments; and finance teams need accurate records. When fee management relies on manual processes, everyone suffers: delayed payments, billing disputes, and endless reconciliation headaches.
Key Features
Everything you need to manage financial management effectively
Fee Terms
Define fee structures with amounts, codes, and product associations
Fee Term Lines
Multiple line items per fee term with individual amounts and due dates
Course Fee Linking
Associate fee terms with courses for automatic application
Student Fee Details
Track fees owed by each student with amount and due date
Invoice Generation
Create invoices for student fees with proper accounting entries
Payment Recording
Record payments against invoices with multiple payment methods
Discount Application
Apply percentage discounts to fee amounts
Basic Reporting
Standard reports for fees due, collected, and outstanding
OpenEduCat Accounting Integration
Post entries to general ledger through OpenEduCat Accounting
Multi-Currency
Support for different currencies with exchange rate management
Automated Reminders
Scheduled email and SMS notifications for due payments
Advanced Capabilities
Unlock powerful features with OpenEduCat Enterprise
Fee Plans
Student-specific payment plans with custom schedules
Duration-Based Billing
Recurring fees every N days/weeks/months
Session-Based Fees
Fees triggered by attendance records
Faculty-Based Fees
Rate-based billing for private tutoring
Online Payment Gateway
Integration with Stripe, PayPal, Razorpay, and more
Late Fee Automation
Automatic late fee calculation and application
Sibling Discounts
Automatic discounts for multiple enrolled siblings
Scholarship Management
Scholarship awards with percentage or fixed discounts
Concession Workflows
Approval workflows for fee concessions and waivers
Parent Portal
Online fee viewing and payment through self-service portal
Payment Plans
Installment payment configurations with schedules
Receipt Customization
Branded receipt templates with institution identity
Bank Reconciliation
Automated matching of bank statements with payments
Financial Dashboard
Real-time KPIs for fee collection and outstanding
Revenue Recognition
Proper accounting for deferred tuition revenue
API Access
Integration with external financial systems
Multi-Campus
Consolidated financial management across locations
Frequently Asked Questions
Get answers to common questions about Financial Management
Enterprise Edition includes comprehensive scholarship management. Define scholarship types with eligibility criteria, award amounts (fixed or percentage), and approval workflows. When scholarships are awarded, discounts apply automatically to invoices. The system tracks total aid per student and generates reports for financial aid offices.
Seamless Integrations
Connect Financial Management with your favorite tools and services
Plus REST API, webhooks, and custom integrations for your specific needs
Financial Management Lifecycle
A streamlined process from start to finish
Invoice
Generate fee
Notify
Send reminder
Collect
Process payment
Reconcile
Match records
Report
Financial analytics
Invoice
Generate fee
Notify
Send reminder
Collect
Process payment
Reconcile
Match records
Report
Financial analytics
Success Stories
See how institutions transformed their financial management with OpenEduCat
Challenge
Manual fee collection across 10 branches with 30% default rate and poor visibility
Solution
Centralized fee management with online payments, automated reminders, and real-time dashboards
Results
- 95% collection rate (up from 70%)
- 60% faster processing
- Real-time financial visibility
Excited To See It Live and In Action?
See our system power up close and how it can transform your workflow!
Try it free for 15 days. No credit card required.