Student Application & Admission Management

The admission register allows you to set maximum enrollment limits. When capacity is reached, new applications can be automatically placed on a waitlist. If seats become available, waitlisted applicants are notified based on configurable priority rules such as application date or merit scores.

Absolutely. The system supports collaborative review where multiple admission officers or committee members can access the same application, add their evaluations, and see each other's notes. Role-based permissions ensure appropriate access levels.

When an application is approved and the student confirms enrollment, all relevant data transfers automatically to the student record. This includes personal information, contact details, documents, and any custom fields. No re-entry is required, and data integrity is maintained.

OpenEduCat Enterprise integrates with major payment gateways to accept online payments. You can collect application fees, enrollment deposits, or first-term payments as part of the online application flow. Payment confirmation triggers automatic status updates.

The system includes configurable email templates for all communication needs: application confirmations, document requests, interview invitations, acceptance letters, and rejection notifications. Emails can be sent automatically based on status changes or manually with a single click.

Yes, OpenEduCat includes admission analysis reports showing application volumes, conversion rates at each stage, processing times, and demographic breakdowns. Enterprise edition adds advanced analytics dashboards with customizable visualizations.

The system supports data import for applications submitted through paper forms or external systems. A standard import template allows bulk upload of applicant data, which then follows the same workflow as online applications.