Accounting Module
Complete financial accounting integrated with your educational ERP. Chart of accounts, journal entries, reconciliation, and financial reporting. Trusted by 500+ institutions.
Overview
Managing finances in an educational institution is uniquely complex. You're handling student fees, government grants, donor contributions, operational expenses, and payroll - all while maintaining compliance with educational regulatory bodies. OpenEduCat's Accounting module is purpose-built for these challenges, providing enterprise-grade financial management that understands the nuances of educational finance.
Key Features
Everything you need to manage accounting module effectively
Hierarchical Structure
Organize accounts into logical groups with unlimited nesting levels
Account Types
Full support for assets, liabilities, equity, revenue, and expenses
Cost Centers
Track expenses by department, program, campus, or grant
Account Templates
Pre-built templates for K-12, universities, and vocational institutions
Inactive Account Handling
Archive unused accounts while maintaining historical data
Journal Entries
Manual and automatic journal entry creation with recurring entry support
Multi-Currency
Handle payments in any currency with automatic conversion
Inter-Company
Manage transactions between related entities (campuses, trusts)
Reversing Entries
Automatic reversal for accruals and adjustments
Batch Processing
Process high volumes of similar transactions efficiently
Fee Invoice Generation
Automatic invoicing based on fee structures and student enrollment
Payment Application
Apply payments to specific invoices or oldest first
Aging Analysis
Multi-bucket aging reports by student, program, or batch
Collection Workflows
Automated reminder sequences for overdue accounts
Write-Off Processing
Structured approval workflow for bad debt write-offs
Vendor Master
Comprehensive vendor database with payment terms and tax info
Invoice Matching
Three-way matching with purchase orders and receipts
Payment Scheduling
Plan payments based on due dates and cash availability
Check/EFT Printing
Generate payments via check, bank transfer, or digital payment
1099/Tax Reporting
Automated vendor tax reporting for applicable jurisdictions
Bank Feeds
Automatic import of bank transactions via direct feeds or file import
Reconciliation
AI-assisted matching with manual review for exceptions
Cash Forecasting
Project cash position based on expected receipts and payments
Petty Cash
Manage multiple petty cash funds with replenishment workflows
Bank Account Management
Track multiple accounts across institutions and currencies
Standard Reports
Balance sheet, income statement, cash flow, trial balance
Comparative Analysis
Period-over-period, budget vs. actual, program comparison
Drill-Down
Click any number to see underlying transactions
Report Builder
Create custom reports with visual drag-and-drop interface
Export Options
PDF, Excel, CSV export with scheduling and email delivery
Seamless Integrations
Connect Accounting Module with your favorite tools and services
Plus REST API, webhooks, and custom integrations for your specific needs
Excited To See It Live and In Action?
See our system power up close and how it can transform your workflow!
Try it free for 15 days. No credit card required.